FAIR INFORMATION PACKAGE

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CANADIAN EDUCATION SUMMER FAIRS 2023 - VIETNAM
(HANOI – HO CHI MINH CITY)

The Canadian Education Summer Fairs in Vietnam are organized by Canadian Education International (CEI-Vietnam). With the positive signals of the market, it is an ideal time for us to take the chance to access the real needs and make more efforts for marketing and recruiting activities.
The Fairs are organized in the 2 biggest cities: Hanoi and Ho Chi Minh City, providing you with the opportunities to popularize your school brand name and recruit Vietnamese students for the Fall, Winter and Spring 2023-2024 intakes.

Date: July 15 & 16, 2023
Location : Hanoi & Ho Chi Minh City, Vietnam
Venue : Lotte Hotel Hanoi and Lotte Legend Saigon Hotel
Target Audience: K-12, language and post-secondary students and parents
Sector: Education

ABOUT THESE FAIRS:

For further information, please contact
Mrs. Ngoc Nguyen at [email protected] 

WHY YOU SHOULD PARTICIPATE:

Vietnam remains an important recruitment market, with outbound mobility growing significantly over the past few years. With steady growth in both the number of students arriving from Vietnam and the size of the economy, Vietnam looks set to continue as a strong growth market. Vietnam’s economic development will also enable parents from its growing middle and upper classes to send their children to study overseas at younger ages. In 2021, the number of Vietnamese students getting valid study permit in Canada was over 16,000 making Vietnam the 5th largest source country for Canada

HANOI
Cost: $CA 2,350.00
• Saturday, July 15, 2023 from 9am to 1pm
• Venue: Lotte Hotel Hanoi – 54 Lieu Giai, Ba Dinh District, Hanoi
• Expected number of visitors: 800
• Maximum number of school participants: 40

HO CHI MINH CITY
Cost: $CA 2,350.00
• Sunday, July 16, 2023 from 9am to 1pm
• Venue: Lotte Legend Saigon Hotel – 2A-4A Ton Duc Thang, District 1, Ho Chi Minh City
• Expected number of visitors: 1,200
• Maximum number of school participants: 40

DETAILS OF THE UPCOMING FAIRS IN
HANOI & HO CHI MINH CITY:

• Maximum 2 representatives per booth
• Table top setting with 4-5 chairs
• Back panel (1.2m x 2m) including school logo, pictures, testimonial and highlight programs
• Electrical outlet
• Lunch and Coffee breaks
• Photocopy service
• Institution profile in the Fair Guide

FAIRS INCLUDE:

Special Offer: We are delighted to give all of our MPP members a 10% discount for this participating fee.

Friday: May 19, 2023

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SPECIAL BOOTH DESIGN(S) AT ADDITIONAL COST(S) AVAILABLE UPON REQUEST

Please note that spaces may be filled up quickly.

REGISTRATION DEADLINE

Please note that we will provide the booth backdrop with the information you send to us, including: 

• School name
• Logo
• 5 highlight programs
• Student testimonial with his or her photo
• 4 high resolution pictures

REFUND POLICY

A $200 processing fee will be charged for cancellations made prior to May 20, 2023.
• For cancellations made from May 20 to June 20, 2023 (inclusively), the refund rate is 50%.
• There will be no refunds for cancellations made after June 20, 2023 or if the institution does not attend the events.

PAYMENT INFORMATION

We can only accept payments by bank transfer.
Account Name : CANADA CO., LTD
Account Number (CAD) : 0071531055713
Bank name : Joint Stock Commercial Bank for Foreign Trade of Vietnam
Bank address : 41 Nguyen Thi Minh Khai Street, District 1, Ho Chi Minh City, Vietnam
Swift Code : BFTVVNVX
Tel : +84 28 3822 1890
Website : www.vietcombank.com.vn

PROMOTION PLAN

• Advertisement in major local newspapers (Tuoi Tre, Thanh Nien, Vietnam News, Hanoi Moi, Saigon Giai Phong – Chinese, Tien Phong)
• Online promotion: VNexpress, Mangduhoc, Dantri, Tuoi Tre online, Facebook, Google, Youtube, Zalo
• Direct mailing to parents/students, local education agents, principals, reporters and other partners.
• 40,000 flyers and 300 posters
• 3,000 Fair guides
• Banners and standees at street intersections, local schools and education agent offices
• Brand-name SMS to student and parent databases

USING AGENTS AT FAIRS

All agents assisting the institutions at the fairs must be registered with the organizer at the time of registration.
• Agents assisting Canadian institutions at the fairs will not advertise their own services on any of the booth/ table decorations. Only the name of the Canadian institution (or school board) shall be displayed on the signage.
No promotional materials from agents, including business cards, flyers, bags, brochures and upcoming events,
will be displayed or distributed at the booths/tables or at the events.
Agents are not allowed to wear their uniforms and/or logos at Fairs.
• The Canadian institutions that are represented by the local agents or that invite local agents to the fairs/events are responsible for ensuring that the agents fully adhere to these guidelines.
• Each institution is allowed a maximum of 2 representatives from the institution. For each fair, each institution may use at most one agent to assist at the booth. The agent needs to be registered with the Fair organizer at least 2 weeks prior to the events. The agent has access to the coffee breaks, but not the complimentary lunch. Lunch tickets for agents can be purchased with the organizer ($C60 for Hanoi and $C70 for HCMC). For a third participant, if any, the additional cost is $150/person/each city.
CEI Vietnam reserves the right to remove agents from the Fairs if they do not comply with these rules.
• 3,000 copies will be printed and distributed to Fair visitors and visitors to CEI offices
• A5-Size - 148mm(W) x 210 mm(H)
• Full color

ADVERTISING IN FAIR GUIDE AT $300 CAD/ PAGE

ADDITIONAL SERVICE

SHIPPING OF MATERIALS

Please mark your boxes:
• Printed Promotional Materials Only, No Commercial Value, Not for Resale
• Name of Institutions and events must be clearly marked on at least on 2 sides of the boxes
• Please identify and label the number of all boxes shipped (i.e. 1 of 3, 2 of 3, 3 of 3)
• Customs and taxes: All taxes and duties are the responsibility of the SENDER. Some shipments may take up to 3 or 4 weeks to clear customs. CEI-Vietnam will not be responsible for any shipments that do not clear customs in time for the Fairs.
• CEI-Vietnam also provides local printing service if you do not want to ship your materials to Vietnam
Deadline for materials to arrive: June 17th, 2023
• We will also have a Gift Corner at Fairs for all visitors. It would be appreciated if you could send us or bring with you some school give-away items such as stuffed animals, USBs, pens, pencils, notebooks, cups, and other items so we can display at these corners and give them to students at the Fairs.
Mrs. HANG TRAN
Administrative Assistant
Canadian Education International (CEI –VN)
Diamond Flower Tower, 5th Floor
1 Hoang Dao Thuy, Thanh Xuan District, Hanoi, Vietnam
Tel: +84 24 7303 0096 -  Cell: +84 97 358 7518
Email: [email protected]

HANOI
Ms. PHI HUYNH
Administrative Assistant
Canadian Education International (CEI-VN)
Bao Lao Dong – Nguyen Kim Building, 4th Floor
198 Nguyen Thi Minh Khai, Ward 6, District 3,
Ho Chi Minh City, Vietnam
Tel: +84 28 39305875 - Cell: +84 986095232
Email: [email protected]

HO CHI MINH CITY

VISA

Please find information on visa to Vietnam at the following link:



If you need any assistance (specially, Chinese passport holders) in obtaining your visa please contact us.

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FLIGHT

Airfare on Vietnam Airlines from Hanoi to Ho Chi Minh City (one way) is approximately 2.4 million dong for economy class. These fares may change for 2022. It often takes 2 hours and 15 minutes to fly from Hanoi to Ho Chi Minh City and approximately 40–60 minutes from Hanoi Center to Noi Bai airport while from the Ho Chi Minh Airport to downtown takes between 15–20 minutes.

Recommended flights from Hanoi to Ho Chi Minh City on July 15th, 2023:

The recommended hotels for Hanoi and Ho Chi Minh City are Lotte Hotel Hanoi and other hotels in Ho Chi Minh City. CEI-Vietnam will also send you the hotel booking forms when we receive your Fair registration. Please complete these hotel booking forms and send them to the hotels directly. We can assist you if you have any problems with this.

HOTEL BOOKING

As of January 2022, regular passport holders of 25 countries DO NOT need a visa for Vietnam.
Here is the full list of Vietnam visa free countries: 

Besides, Outside Vietnam foreigners who want to enter Vietnam can personally apply for E-visa or through the inviting/guaranteeing agencies and organizations. E-visa fee is paid via electronic payment gateway as prescribed by the Immigration Department. The fee will not be refunded if the application is refused. Please see details at:

CLICK HERE

PROPOSED SCHEDULE

(The official program will be sent to you by the end of June)

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HO CHI MINH
Sunday, July 16, 2023
STUDENT RECRUITMENT FAIR
Venue: Lotte Legend Saigon Hotel – 2A-4A Ton Duc Thang, District 1, Ho Chi Minh City

  •  8:45 – 9:00                  Booth set up
  •  9:00 – 13:00                Fair open to the public
  • 13:00                             End of Fair, Dismantling
  • 13:00 - 14:30                Buffet Lunch

HANOI
Saturday, July 15, 2023
STUDENT RECRUITMENT FAIR
Venue: Emerald Room - Level 6
Lotte Hotel Hanoi - 54 Lieu Giai, Ba Dinh District, Hanoi

  •  8:45 – 9:00                  Booth set up
  •  9:00 – 13:00                Fair open to the public
  • 13:00                             End of Fair, Dismantling
  • 13:00 - 14:30                Buffet Lunch

CONTACT INFORMATION

HO CHI MINH OFFICE:
Bao Lao Dong – Nguyen Kim Building
4th Floor, 198 Nguyen Thi Minh Khai, Ward 6, District 3, Ho Chi Minh City.
T: (84-28) 3930 5875 
Hotline: +84 – 39 910 3104
HANOI OFFICE:
Diamond Flower Tower
01 Hoang Dao Thuy, Nhan Chinh Ward, Thanh Xuan District, Hanoi
T: (84.24) 3718 5497
Hotline: +84 – 925 035 216
Contact Person:
Mrs. Ngoc Nguyen
E: [email protected]
C: (+84) 985 606 269
DA NANG OFFICE:
Duong Viet Building
2nd Floor, 30 Nguyen Huu Tho Hoa Thuan Tay Ward, Hai Chau District, Danang
T: (84.236) 3779 688
Hotline: +84 – 0372 693 681

OUR TEAM

QUANG NGUYEN 
General Director
Cell: (+84) 918 264121
Email:
[email protected]
NGOC NGUYEN
Director, Communications
Cell: (+84) 985 606269
Email:
[email protected]
BICH NGUYEN 
Director, Operations
Cell: (+84) 909 973120
Email:
[email protected]
NGOC HOANG 
Director, Hanoi Branch
Cell: (+84) 974 453401
Email:
[email protected]
TRAM TRAN 
Director, Student Counseling
Cell: (+84) 903 837910
Email:
 [email protected]