FAIR INFORMATION PACKAGE

CANADIAN EDUCATION FAIRS 2022
- VIETNAM
(HANOI – HO CHI MINH CITY)

The Annual Canadian Education Fairs in Vietnam are organized by Canadian Education International (CEI-Vietnam). This year, the fairs will take place in two biggest cities of Vietnam: Hanoi and Ho Chi Minh city. These fairs provide the opportunities to recruit Vietnamese students for the Spring, Summer and Fall intakes. We hope that this will be the significant pedal of our recruitment efforts in the gradually improving phase during the Covid-19 pandemic. 

Date: October 15 & 16, 2022
Location : Hanoi & Ho Chi Minh City, Vietnam
Venue : Lotte Hotel Hanoi and GEM Center Ho Chi Minh City
Target Audience: K-12, language and post-secondary students and parents
Sector: Education

ABOUT THESE FAIRS:

For further information, please contact
Mrs. Ngoc Nguyen at ngoc.nguyen@canada-edu.org 

HANOI
Cost: $CA 2,500.00
• Saturday, October 15, 2022 from 9:00 to 13:00
• Venue: Lotte Hotel Hanoi - 54 Lieu Giai Street, Ba Dinh District, Hanoi
• Expected number of visitors: 1,500
• Maximum number of participants: 80

HO CHI MINH CITY
Cost: $CA 2,500.00
• Sunday, October 16, 2022 from 9:00 to 13:00
• Venue: GEM Center - 8 Nguyen Binh Khiem Street, District 1, Ho Chi Minh City
• Expected number of visitors: 2,000
• Maximum number of participants: 90

DETAILS OF THE UPCOMING FAIRS IN
HANOI & HO CHI MINH CITY:

• Maximum 2 representatives per booth
• Table top setting with 4-6 chairs
• Back panel (2m x 2m) including school logo, pictures, testimonial and highlight programs
• Electrical outlet
• Lunch and Coffee breaks
• Photocopy service
• Institution profile in the Fair Guide

FAIRS INCLUDE:

Friday: July 29, 2022 

SPECIAL BOOTH DESIGN(S) AT ADDITIONAL COST(S) AVAILABLE UPON REQUEST

Please note that spaces may fill up quickly.

REGISTRATION DEADLINE

Please note that we will provide the booth backdrop with the information you send to us, including: 

• School name
• Logo
• 5 highlight programs
• Student testimonial with his or her photo
• 4 high resolution pictures

REFUND POLICY

• A $200 processing fee will be charged for cancellations made prior to August 19, 2022.
• For cancellations made from August 20 to September 20, 2022 (inclusively), the refund rate is 50%.
• There will be no refunds for cancellations made after September 20, 2022 or if the institution does not attend the events.

USING AGENTS AT FAIRS

• All agents assisting the institutions at the fairs must be registered with the organizer at the time of registration.
• Agents assisting Canadian institutions at the fairs will not advertise their own services on any of the booth/ table decorations. Only the name of the Canadian institution (or school board) shall be displayed on the signage.
• No promotional materials from agents, including business cards, flyers, bags, brochures and upcoming events,
will be displayed or distributed at the booths/tables or at the events.
• Agents are not allowed to wear their uniforms and/or logos at Fairs.
• The Canadian institutions that are represented by the local agents or that invite local agents to the fairs/events are responsible for ensuring that the agents fully adhere to these guidelines.
• Each institution is allowed a maximum of 2 representatives from the institution. For each fair, each institution may use at most one agent to assist at the booth. The agent needs to be registered with the Fair organizer at least 2 weeks prior to the events. The agent has access to the coffee breaks, but not the complimentary lunch. Lunch tickets for agents can be purchased with the organizer ($C60 for Hanoi and $C70 for HCMC). For a third participant, if any, the additional cost is $150/person/each city.
• CEI Vietnam reserves the right to remove agents from the Fairs if they do not comply with these rules.

ADDITIONAL SERVICE

SHIPPING OF MATERIALS

Please mark your boxes:
• Printed Promotional Materials Only, No Commercial Value, Not for Resale
• Name of Institutions and events must be clearly marked on at least on 2 sides of the boxes
• Please identify and label the number of all boxes shipped (i.e. 1 of 3, 2 of 3, 3 of 3)
• Customs and taxes: All taxes and duties are the responsibility of the SENDER. Some shipments may take up to 3 or 4 weeks to clear customs. CEI-Vietnam will not be responsible for any shipments that do not clear customs in time for the Fairs.
• CEI-Vietnam also provides local printing service if you do not want to ship your materials to Vietnam
• Deadline for materials to arrive: September 16th, 2022
• We will also have a Gift Corner at Fairs for all visitors. It would be appreciated if you could send us or bring with you some school give-away items such as stuffed animals, USBs, pens, pencils, notebooks, cups, and other items so we can display at these corners and give them to students at the Fairs.

Mrs. HANG TRAN
Administrative Assistant
Canadian Education International (CEI –VN)
Diamond Flower Tower, 5th Floor
1 Hoang Dao Thuy, Thanh Xuan District, Hanoi, Vietnam
Tel: +84 24 7303 0096 - Cell: +84 364 799 163
Email: hang.tran@canada-edu.org

HANOI

VISA

Please find information on visa to Vietnam at the following link:




Visitors to Vietnam are required to have an entry visa and CEI-Vietnam will send you the letter of invitation when we receive your Fair registration. If you need any assistance in obtaining your visa please contact us.
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Besides, Outside Vietnam foreigners who want to enter Vietnam can personally apply for E-visa or through the inviting/guaranteeing agencies and organizations. E-visa fee is paid via electronic payment gateway as prescribed by the Immigration Department. The fee will not be refunded if the application is refused. Please see details at:

FLIGHT (Link For Reference )

Airfare on Vietnam Airlines from Hanoi to Ho Chi Minh City (one way) is approximately 2.4 million dong for economy class. These fares may change for 2022. It often takes 2 hours and 15 minutes to fly from Hanoi to Ho Chi Minh City and approximately 40–60 minutes from Hanoi Center to Noi Bai airport while from the Ho Chi Minh Airport to downtown takes between 15–20 minutes.

Recommended flights from Hanoi to Ho Chi Minh City on October 15th, 2022

The recommended hotels for Hanoi and Ho Chi Minh City are Lotte Hotel Hanoi and other hotels in Ho Chi Minh City. CEI-Vietnam will also send you the hotel booking forms when we receive your Fair registration. Please complete these hotel booking forms and send them to the hotels directly. We can assist you if you have any problems with this.

HOTEL BOOKING

PROPOSED SCHEDULE

(The official program will be sent to you by the end of September)

HO CHI MINH
Sunday, October 16, 2022
STUDENT RECRUITMENT FAIR
Venue: Castor Ballroom – Level 5
GEM Centre – 8 Nguyen Binh Khiem, District 1, HCMC

CONTACT INFORMATION

HO CHI MINH OFFICE:
Bao Lao Dong – Nguyen Kim Building
4th Floor, 198 Nguyen Thi Minh Khai, Ward 6, District 3, Ho Chi Minh City.
T: (84-28) 3930 5875 
Hotline: +84 – 39 910 3104

HANOI OFFICE:
Diamond Flower Tower
01 Hoang Dao Thuy, Nhan Chinh Ward, Thanh Xuan District, Hanoi
T: (84.24) 3718 5497
Hotline: +84 – 925 035 216

Contact Person:
Mrs. Ngoc Nguyen
E: ngoc.nguyen@canada-edu.org
C: (+84) 985 606 269

DA NANG OFFICE:
Duong Viet Building
2nd Floor, 30 Nguyen Huu Tho Hoa Thuan Tay Ward, Hai Chau District, Danang
T: (84.236) 3779 688
Hotline: +84 – 0372 693 681

OUR TEAM

TRAM TRAN 
Director, Student Counseling

Cell: (+84) 903 837910
Email:
 tram.tran@canada-edu.org