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FAIR INFORMATION PACKAGE

CANADIAN EDUCATION FALL FAIRS 2021 - VIETNAM (HANOI – HO CHI MINH CITY)

CEI Vietnam

Dates: October 9 & 10, 2021
Locations: Hanoi and Ho Chi Minh City, Vietnam
Venues: Melia Hotel Hanoi and Gem Center Ho Chi Minh City
Target Audience: K-12, language and post-secondary students and parents
Sector: Education

REGISTER NOW

About this Fair

  • The Annual Canadian Education Fairs in Vietnam are organized by Canadian Education International (CEI-Vietnam). This year, the fairs will take place in two biggest cities of Vietnam: Hanoi and Ho Chi Minh city. These fairs provide the opportunities to recruit Vietnamese students for the Spring, Summer and Fall intakes. We hope that this will be the significant pedal of our recruitment efforts in the gradually improving phase during the Covid-19 pandemic. 
  • Due to the travel restrictions between countries, besides the physical activities, we also intergrate the technology to help the schools that can not attend the actual fairs in Vietnam to connect with visitors online.
  • For further information, please contact Mrs. Ngoc Nguyen at ngoc.nguyen@canada-edu.org

WHY YOU SHOULD PARTICIPATE:

Vietnam remains an important recruitment market, with outbound mobility growing significantly over the past few years. With steady growth in both the number of students arriving from Vietnam and the size of the economy, Vietnam continues to be the priority market for Canada. Vietnam’s economic development will also enable parents from its growing middle and upper classes to send their children to study overseas at younger ages. In 2019, the number of Vietnamese students reached around 12,000, making Vietnam the 5th largest source country for Canada

$ CA 2,500.00

HO CHI MINH

  • Sunday, Octber 10, 2021 
  • Time: 9am to 1pm
  • Venue: GEM Center - 8 Nguyen Binh Khiem Street, District 1, Ho Chi Minh City
  • Expected number of visitors: 2,500
  • Maximum number of school participants: 90

$ CA 2,500.00

HANOI

  • Saturday, October 9, 2021 
  • Time: 9am to 1pm
  • Venue: Melia Hotel – 44B Ly Thuong Kiet, Hoan Kiem District, Hanoi
  • Expected number of visitors: 1,500
  • Maximum number of school participants: 80

COST 

• Maximum 2 representatives per booth
• Table top setting with 4-6 chairs
• Back panel (2m x 2m) including school logo, pictures, testimonial and highlight programs
• Electrical outlet
• Lunch and Coffee breaks
• Photocopy service
• Institution profile in the Fair Guide

UPCOMING FAIRS IN HANOI & HO CHI MINH CITY: 

FAIRS INCLUDE:

REGISTRATION DEADLINE:

Friday – August 27, 2021 (Please note that spaces may fill up quickly)

Booth Sample

Please note that we will provide the booth backdrop with the information you provide us, including:

School name
Logo
5 highlight programs
Student testimonial with his or her photo
4 high resolution pictures

SPECIAL BOOTH DESIGN(S) AT ADDITIONAL COST(S) AVAILABLE UPON REQUEST

PAYMENT INFORMATION:

We can only accept payments by bank transfer.
Account Name: CANADA CO., LTD
Account Number (CAD): 0071531055713
Bank name: Joint Stock Commercial Bank for Foreign Trade of Vietnam
Bank address: 41 Nguyen Thi Minh Khai Street, District 1, Ho Chi Minh City, Vietnam
Swift Code: BFTVVNVX
Tel: +84 28 3822 1890
Website: www.vietcombank.com.vn


• Advertisement in major local newspapers (Tuoi Tre, Thanh Nien, Vietnam News, Hanoi Moi, Saigon Giai Phong – Chinese, Tien Phong)
• Online promotion: Facebook, Google, Youtube, Zalo, Coccoc, VNexpress, Mangduhoc, Dantri, Tuoi Tre online
• Direct mailing to parents/students, local education agents, principals, reporters and other partners.
• 100,000 flyers, 500 posters, banners and standees at street intersections, local schools and education agent offices
• 5,000 Fair guides
• Brand–name SMS to student and parent databases
• TV announcement (HTV9, VTV1)

PROMOTION PLAN:

REFUND POLICY:

• A $200 processing fee will be charged for cancellations made prior to August 30, 2021.
• For cancellations made from September 1 to September 20, 2021 (inclusively), the refund rate is 50%.
• There will be no refunds for cancellations made after September 20, 2021 or if the institution does not attend the events.

USING AGENTS AT FAIRS

• All agents assisting the institutions at the fairs must be registered with the organizer at the time of registration.
• Agents assisting Canadian institutions at the fairs will not advertise their own services on any of the booth/ table decorations. Only the name of the Canadian institution (or school board) shall be displayed on the signage.
No promotional materials from agents, including business cards, flyers, bags, brochures and upcoming events,
will be displayed or distributed at the booths/tables or at the events.
• Agents are not allowed to wear their uniforms and/or logos at Fairs.
• The Canadian institutions that are represented by the local agents or that invite local agents to the fairs/events are responsible for ensuring that the agents fully ad here to these guidelines.
Each institution is allowed a maximum of 2 representatives from the institution. For each fair, each institution may use at most one agent to assist at the booth. The agent needs to be registered with the Fair organizer at least 2 weeks prior to the events. The agent has access to the coffee breaks, but not the complimentary lunch. Lunch tickets for agents can be purchased with the organizer ($C60 for Hanoi and $C70 for HCMC). For a third participant, if any, the additional cost is $150/person/each city.
CEI Vietnam reserves the right to remove agents from the Fairs if they do not comply with these rules.

We will provide free buses to pick you up at the Melia hotel after the Hanoi Fair and bring you to Noi Bai International airport at 2:00 and 2:30 PM.

AIRPORT PICK UP/ DROP OFF AFTER HANOI FAIR

• 3,000 copies will be printed and distributed to Fair visitors and visitors to CEI offices
• A5-Size - 148mm(W) x 210 mm(H)
• Full color

ADVERTISING IN FAIR GUIDE AT $300 CAD/ PAGE

ADDITIONAL ACTIVITIES:

Please mark your boxes:

• Printed Promotional Materials Only, No Commercial Value, Not for Resale
• Name of Institutions and events must be clearly marked on at least on 2 sides of the boxes
• Please identify and label the number of all boxes shipped (i.e. 1 of 3, 2 of 3, 3 of 3)
• Customs and taxes: All taxes and duties are the responsibility of the SENDER. Some shipments may take up to 3 or 4 weeks to clear customs. CEI-Vietnam will not be responsible for any shipments that do not clear customs in time for the Fairs
• CEI-Vietnam also provides local printing service if you do not want to ship your materials to Vietnam
Deadline for materials to arrive: September 15, 2021
• We will also have a Gift Corner at Fairs for all visitors. It would be appreciated if you could send us or bring with you some school give-away items such as stuffed animals, USBs, pens, pencils, notebooks, cups, and other items so we can display at these corners and give them to students at the Fairs


SHIPPING OF MATERIALS:

Ms. HANG TRAN
Administrative Assistant
Canadian Education International (CEI –VN)
Diamond Flower Building, 5th Floor
1 Hoang Dao Thuy Street, Thanh Xuan District, Hanoi, Vietnam
Tel: +84 24 7303 0069 - Cell: +84 973587518
Email: hang.tran@canada-edu.org

HANOI

Ms. PHI HUYNH
Administrative Assistant
Canadian Education International (CEI-VN)
Bao Lao Dong – Nguyen Kim Building, 4th Floor
198 Nguyen Thi Minh Khai, Ward 6, District 3,
Ho Chi Minh City, Vietnam
Tel: +84 28 39305875 - Cell: +84 986095232
Email: phi.huynh@canada-edu.org

HO CHI MINH

VISA:

Please find information on visa to Vietnam at the following link: 



Visitors to Vietnam are required to have an entry visa and CEI-Vietnam will send you the letter of invitation when we receive your Fair registration. If you need any assistance in obtaining your visa please contact us.


APPLY NOW

HOTEL BOOKING:

The recommended hotels for Hanoi and Ho Chi Minh City are Melia Hotel and other hotels in Ho Chi Minh City. CEI-Vietnam will also send you the hotel booking forms when we receive your Fair registration.
Please complete these hotel booking forms and send them to the hotels directly. We can assist you in booking your hotel rooms if you have any problems with this.

FLIGHTS:

Airfare on Vietnam Airlines from Hanoi to Ho Chi Minh City (one way) is approximately 2.4 million dong for economy class. These fares may change for 2021. It often takes 2 hours and 15 minutes to fly from Hanoi to Ho Chi Minh City and approximately 40–60 minutes from Hanoi Center to Noi Bai airport while from the Ho Chi Minh Airport to downtown takes between 15–20 minutes.

PROPOSED SCHEDULE:

Saturday, October 09, 2021

Venue: Grand Ballroom – Level 1
Melia Hotel – 44B Ly Thuong Kiet, Hoan Kiem District, Hanoi
 8:45 – 9:00           Booth set up
 9:00 – 13:00         Fair open to the public
13:00                     End of Fair, Dismantling
13:00                     Buffet Lunch


Venue: Castor Ballroom – Level 5
GEM Centre – 8 Nguyen Binh Khiem, District 1, HCMC

8:45 – 9:00                Booth set up
9:00 – 13:00              Fair open to the public
13:00                          End of Fair, Dismantling
13:00                          Buffet Lunch

Sunday, October 10, 2021

(The official program will be sent to you by the end of September)

HANOI

HO CHI MINH CITY

REGISTER NOW

Contact Person:
Mrs. Ngoc Nguyen
E: ngoc.nguyen@canada-edu.org
C: (+84) 985 606 269

CONTACT INFORMATION

HO CHI MINH OFFICE:
Bao Lao Dong – Nguyen Kim Building
4th Floor, 198 Nguyen Thi Minh Khai, Ward 6, District 3, Ho Chi Minh City.
T: (84-28) 3930 5875
Hotline: +84 – 39 910 3104 

HA NOI OFFICE:
Diamond Flower Tower
5th Floor, 01 Hoang Dao Thuy, Nhan Chinh Ward, Thanh Xuan District, Hanoi
T: (84-24) 3718 5497
Hotline: +84 – 925 035 216