FAIR INFORMATION PACKAGE

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CANADIAN EDUCATION SPRING FAIRS 3/2021 - VIETNAM
(HANOI – HO CHI MINH CITY)

The Annual Canadian Education Spring Fairs in Vietnam are organized by Canadian Education International (CEI-Vietnam). The Sping Fairs in 2019 were organized successfully in three big cities of Vietnam and attracted over 4,000 visitors in total.
These fairs provide the opportunities to recruit Vietnamese students for the Fall and Spring intakes.
In 2021, in order to focus on two biggest markets in Vietnam, the destinations we are reaching out are Hanoi an Ho Chi Minh city. We hope that this will be the significant restart of our recruitment efforts in the recovering phase after the Covid-19 pandemic. 
Due to the current travel restriction policies between countries, the participating institutions can ask for the support from CEI’s staff or a designated local reps/agents in representing at the booths in case the school’s representatives are not able to travel to Vietnam in March.
Spaces may fill up quickly, please register at your earliest convenience


Date : March 20 -21, 2021
Location  : Hanoi & Ho Chi Minh City, Vietnam
Venue  : Melia Hotel Hanoi and Gem Center Ho Chi Minh City
Target Audience : K-12, language and post-secondary students and parents
Sector : Education

ABOUT THIS FAIR:

For further information, please contact Mrs. Ngoc Nguyen at [email protected] 

HANOI
Cost: $CA 2,500.00
• Saturday, March 20, 2021 from 9:00 to 13:00
• Venue: Melia Hotel – 44B Ly Thuong Kiet, Hoan Kiem District, Hanoi
• Expected number of visitors: 1,500
• Maximum number of participants: 80

HO CHI MINH CITY
Cost: $CA 2,500.00
• Sunday, March 21, 2021 13:00 to 17:00
• Venue: GEM Center - 8 Nguyen Binh Khiem Street, District 1, Ho Chi Minh City
• Expected number of visitors: 2,500
• Maximum number of participants: 90


DETAILS OF THE UPCOMING FAIR IN
HANOI & HO CHI MINH CITY:

• Maximum 2 representatives per booth
• Table top setting with 4-6 chairs
• Back panel (2m x 2m) including school logo, pictures, testimonial and highlight programs
• Electrical outlet
• Lunch and Coffee breaks
• Photocopy service
• Institution profile in the Fair Guide

FAIR INCLUDE:

WHY YOU SHOULD PARTICIPATE:

Vietnam remains an important recruitment market, with outbound mobility growing significantly over the past few years. With steady growth in both the number of students arriving from Vietnam and the size of the economy, Vietnam looks set to continue as a strong growth market. Vietnam’s economic development will also enable parents from its growing middle and upper classes to send their children to study overseas at younger ages. In 2019, the number of Vietnamese students reached around 12,000, making Vietnam the 5th largest source country for Canada. 

Friday: December 18, 2020

REGISTER

REGISTRATION DEADLINE

Please note that we will provide the booth backdrop with the information you send to us, including: 

• School name
• Logo
• 5 highlight programs
• Student testimonial with his or her photo
• 4 high resolution pictures

SPECIAL BOOTH DESIGN(S) AT ADDITIONAL COST(S) AVAILABLE UPON REQUEST

Please note that spaces may fill up quickly.

PAYMENT INFORMATION

We can only accept payments by bank transfer.
Account Name : CANADA CO., LTD
Account Number (CAD) : 0071531055713
Bank name : Joint Stock Commercial Bank for Foreign Trade of Vietnam
Bank address : 41 Nguyen Thi Minh Khai Street, District 1, Ho Chi Minh City, Vietnam
Swift Code : BFTVVNVX
Tel : +84 28 3822 1890
Website : www.vietcombank.com.vn

PROMOTION PLAN

• Advertisement in major local newspapers (Tuoi Tre, Thanh Nien, Vietnam News, Hanoi Moi, Saigon Giai Phong – Chinese, Tien Phong)
• Online promotion: Facebook, Google, Youtube, Zalo, Coccoc, VNexpress, Mangduhoc, Dantri, Tuoi Tre online
• Direct mailing to parents/students, local education agents, principals, reporters and other partners.
• 100,000 flyers, 500 posters, banners and standees at street intersections, local schools and education agent offices
• 5,000 Fair guides
• Brand–name SMS to student and parent databases
• TV announcement (HTV9, VTV1)

REFUND POLICY

• A $200 processing fee will be charged for cancellations made prior to January 10, 2021
• For cancellations made from January 10 to February 10, 2021 (inclusively), the refund rate is 50%.
• There will be no refunds for cancellations made after February 10, 2021 or if the institution does not attend the events

USING AGENTS AT FAIR

• All agents assisting the institutions at the fairs must be registered with the organizer at the time of registration.
• Agents assisting Canadian institutions at the fairs will not advertise their own services on any of the booth/ table decorations. Only the name of the Canadian institution (or school board) shall be displayed on the signage.
• No promotional materials from agents, including business cards, flyers, bags, brochures and upcoming events,
will be displayed or distributed at the booths/tables or at the events.
• Agents are not allowed to wear their uniforms and/or logos at Fairs.
• The Canadian institutions that are represented by the local agents or that invite local agents to the fairs/events are responsible for ensuring that the agents fully adhere to these guidelines.
• Each institution is allowed a maximum of 2 representatives from the institution. For each fair, each institution may use at most one agent to assist at the booth. The agent needs to be registered with the Fair organizer at least 2 weeks prior to the events. The agent has access to the coffee breaks, but not the complimentary lunch. Lunch tickets for agents can be purchased with the organizer ($C60 for Hanoi and $C70 for HCMC). For a third participant, if any, the additional cost is $150/person/each city.
CEI Vietnam reserves the right to remove agents from the Fairs if they do not comply with these rules.

• 5,000 copies will be printed and distributed to Fair visitors and visitors to CEI offices
• A5-Size - 148mm (W) x 210 mm (H)
• Full color

ADVERTISING IN FAIR GUIDE AT $300 CAD/ PAGE

ADDITIONAL ACTIVITIES

We will provide buses to pick you up at the Melia hotel after the Hanoi Fair and bring you to Noi Bai International airport at 14:00 and 14:30 pm.

AIRPORT PICK UP/ DROP OFF AFTER HANOI FAIR

AGENT WORKSHOP

- The agent workshops enable Canadian institutions and Vietnamese education agents to hold pre-scheduled one-on-one appointments in order to establish new relationships and/or maintaining existing ones. CEI has worked with Marcom to develop a web-based appointment scheduling system and service called eSchedule PRO to facilitate appointment bookings between participants prior to the agent workshops.
- This is a pre-registration session and the separate registration fee is $C500/event.
- All participants registered to participate in these events will receive login information to access the eSchedule PRO online appointment scheduling system. Institutions can review all invited agents’ profiles and make appointments with those wish to meet. Detailed instructions on the online scheduling system will be provided later.

SHIPPING OF MATERIALS

Please mark your boxes:
• Printed Promotional Materials Only, No Commercial Value, Not for Resale
• Name of Institutions and events must be clearly marked on at least on 2 sides of the boxes
• Please identify and label the number of all boxes shipped (i.e. 1 of 3, 2 of 3, 3 of 3)
• Customs and taxes: All taxes and duties are the responsibility of the SENDER. Some shipments may take up to 3 or 4 weeks to clear customs. CEI-Vietnam will not be responsible for any shipments that do not clear customs in time for the Fairs.
• CEI-Vietnam also provides local printing service if you do not want to ship your materials to Vietnam
Deadline for materials to arrive: Feb 19, 2021
• We will also have a Gift Corner at Fairs for all visitors. It would be appreciated if you could send us or bring with you some school give-away items such as stuffed animals, USBs, pens, pencils, notebooks, cups, and other items so we can display at these corners and give them to students at the Fairs.

Ms. PHI HUYNH
Administrative Assistant
Canadian Education International (CEI-VN)
Bao Lao Dong – Nguyen Kim Building, 4th Floor
198 Nguyen Thi Minh Khai, Ward 6, District 3,
Ho Chi Minh City, Vietnam
Tel: +84 28 39305875 - Cell: +84 986095232
Email: [email protected]

HO CHI MINH CITY

Ms. HANG TRAN
Administrative Assistant
Canadian Education International (CEI –VN)
Diamond Flower Tower, 5th Floor
1 Hoang Dao Thuy, Thanh Xuan District, Hanoi, Vietnam
Tel: +84 24 73030096 - Cell: +84 973587518
Email: [email protected]

HANOI

The recommended hotels for Hanoi and Ho Chi Minh City are Melia Hotel and other hotels in Ho Chi Minh City. CEI-Vietnam will also send you the hotel booking forms when we receive your Fair registration. Please complete these hotel booking forms and send them to the hotels directly. We can assist you if you have any problems with this.

HOTEL BOOKING

Airfare on Vietnam Airlines from Hanoi to Ho Chi Minh City (one way) is approximately 2.4 million dong for economy class. These fares may change for 2021. It often takes 2 hours and 15 minutes to fly from Hanoi to Ho Chi Minh City and approximately 40–60 minutes from Hanoi Center to Noi Bai airport while from the Ho Chi Minh Airport to downtown takes between 15–20 minutes.

FLIGHTS

VISA

Please find information on visa to Vietnam at the following link:




Visitors to Vietnam are required to have an entry visa and CEI-Vietnam will send you the letter of invitation when we receive your Fair registration. If you need any assistance in obtaining your visa please contact us.

Recommended flights from Hanoi to Ho Chi Minh City on March 20, 2021

APPLY NOW

PROPOSED SCHEDULE

HANOI

Friday, March 19, 2021
AGENT WORKSHOP
Venue: Melia Hotel- Thang Long Ballroom - Level 7
Melia Hotel – 44B Ly Thuong Kiet, Hoan Kiem District, Hanoi


10:00 – 16:00             Agent Workshop

Saturday, March 20, 2021
STUDENT RECRUITMENT FAIR
Venue: Ballroom – Level 1
Melia Hotel – 44B Ly Thuong Kiet, Hoan Kiem District, Hanoi

(The official program will be sent to you by the end of February 2021)

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  •  8:45 – 9:00                  Booth set up
  •  9:00 – 13:00                Fair open to the public
  • 13:00                             End of Fair, Dismantling
  • 13:00                             Buffet Lunch

HO CHI MINH

Sunday, March 21, 2021
STUDENT RECRUITMENT FAIR
Venue: Castor Ballroom – Level 5
GEM Centre – 8 Nguyen Binh Khiem, District 1, HCMC

  • 11:30 – 12:45              Buffet Lunch
  • 12:45 – 13:00              Booth Set up
  • 13:00 – 17:00              Fair open to the public
  • 17:00                            End of Fair, Dismantling

Monday, March 22, 2021
AGENT WORKSHOP
Venue: Lotte Legend Saigon - Ballroom
2A-4A Ton Duc Thang, District 1, Ho Chi Minh City

10:00 – 16:00                 Agent Workshop

CONTACT INFORMATION

HO CHI MINH OFFICE:
Bao Lao Dong – Nguyen Kim Building
4th Floor, 198 Nguyen Thi Minh Khai, Ward 6, District 3, Ho Chi Minh City.
T: (84-28) 3930 5875 
Hotline: +84 – 39 910 3104

HA NOI OFFICE:
Diamond Flower Tower
01 Hoang Dao Thuy, Nhan Chinh Ward, Thanh Xuan District, Hanoi
T: (84.24) 3718 5497
Hotline: +84 – 925 035 216

Contact Person:
Mrs. Ngoc Nguyen
E: [email protected]
C: (+84) 985 606 269

TRAM TRAN 
Director, Student Counseling

Cell: (+84) 903 837910
Email:
 [email protected]

NGOC NGUYEN
Director, Communications

Cell: (+84) 985 606269
Email:
[email protected]

BICH NGUYEN 
Director, Operations

Cell: (+84) 909 973120
Email:
[email protected]

NGOC HOANG 
Director, Hanoi Branch

Cell: (+84) 974 453401
Email:
[email protected]

OUR TEAM

QUANG NGUYEN 
General Director

Cell: (+84) 918 264121
Email:
[email protected]