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CAIS FAIR INFORMATION PACKAGE - 11/2021

FAIR INFORMATION PACKAGE

REGISTER

CANADIAN ACCREDITED INDEPENDENT SCHOOLS FAIRS 2021 VIETNAM
(HANOI – HO CHI MINH CITY)

We are going through one of the defining global health crises of our time and the biggest challenges that we have faced in the last 75 years. CEI Team wished you and your families have been stayed safe and doing well so far.
With the positive signals in the war against the pandemic by gradually providing the Covid-19 vaccines to public in both Canada and Vietnam and we also realize the arising interests in study in Canada from potential Vietnamese students and parents, it is time for us to kickstart the efforts to grow our business. This November, we plan to organize the Canadian Accredited Independent Schools Fairs in Ho Chi Minh City and Hanoi - two biggest cities of Vietnam with the new hybrid event platform that is combined between online and offline format. We also intergrate the technology to help the schools that can not attend the physical fairs in Vietnam to connect the visitors virtually.

Date: November 13 &14, 2021
Location : Hanoi & Ho Chi Minh City, Vietnam
Venue : Lotte Hotel Hanoi and Lotte Legend Hotel Saigon
Target Audience: K-12 students and parents
Sector: Education

ABOUT THIS FAIR:

For further information, please contact Mrs. Ngoc Nguyen at ngoc.nguyen@canada-edu.org 

HANOI
Cost: $CA 2,800
• Saturday, November 13, 2021 from 9:00 to 12:00
• Venue: Lotte Hanoi Hotel – 54 Lieu Giai St., Cong Vi Ward, Ba Dinh District, Hanoi
• Expected number of visitors: 300
• Minimum number of school participants: 15

HO CHI MINH CITY
Cost: $CA 2,800
• Sunday, November 14, 2021 from 9:00 to 12:00
• Venue: Lotte Legend Hotel Saigon, 2A - 4A Ton Duc Thang St., Ben Nghe Ward, District 1, HCMC
• Expected number of visitors: 400
• Minimum number of participants: 15

DETAILS OF THE UPCOMING FAIR IN
HANOI & HO CHI MINH CITY:

WHY YOU SHOULD PARTICIPATE:

Vietnam remains an important recruitment market, with outbound mobility growing significantly over the past few years. With steady growth in both the number of students arriving from Vietnam and the size of the economy, Vietnam looks set to continue as a strong growth market. Vietnam’s economic development will also enable parents from its growing middle and upper classes to send their children to study overseas at younger ages. In 2019, the number of Vietnamese students reached around 12,000, making Vietnam the 5th largest source country for Canada. 

• Maximum 2 representatives per booth
• Table top setting with 4-6 chairs
• Back panel (2m x 2m) including school logo, pictures, testimonial and highlight programs
• Electrical outlet
• Lunch and Coffee breaks
• Photocopy service
• Institution profile in the Fair Guide

FAIR INCLUDE:

Friday: September 24, 2021

REGISTER

REGISTRATION DEADLINE

Please note that we will provide the booth backdrop with the information you send to us, including: 

• School name
• Logo
• 5 highlight programs
• Student testimonial with his or her photo
• 4 high resolution pictures

SPECIAL BOOTH DESIGN(S) AT ADDITIONAL COST(S) AVAILABLE UPON REQUEST

Please note that spaces may fill up quickly.

REFUND POLICY

• A $200 processing fee will be charged for cancellations made prior to September 24, 2021
• For cancellations made from September 24 to October 20, 2021 (inclusively), the refund rate is 50%.
• There will be no refunds for cancellations made after October 20, 2021 or if the institution does not attend the events

PAYMENT INFORMATION

Account Name : CANADA CO., LTD
Account Number (CAD) : 0071531055713
Bank name : Joint Stock Commercial Bank for Foreign Trade of Vietnam
Bank address : 41 Nguyen Thi Minh Khai Street, District 1, Ho Chi Minh City, Vietnam
Swift Code : BFTVVNVX
Tel : +84 28 3822 1890
Website : www.vietcombank.com.vn

PROMOTION PLAN

• Advertisement in major local newspapers (Tuoi Tre, Thanh Nien, Vietnam News, Hanoi Moi, Saigon Giai Phong – Chinese, Tien Phong)
• Online promotion: Facebook, Google, Youtube, Zalo, Coccoc, VNexpress, Mangduhoc, Dantri, Tuoi Tre online
• Direct mailing to parents/students, local education agents, principals, reporters and other partners.
• 50,000 flyers, 500 posters, banners and standees at street intersections, local schools and education agent offices
• 2,000 Fair guides
• Brand–name SMS to student and parent databases

USING AGENTS AT FAIR

• All agents assisting the institutions at the fairs must be registered with the organizer at the time of registration.
• Agents assisting Canadian institutions at the fairs will not advertise their own services on any of the booth/ table decorations. Only the name of the Canadian institution (or school board) shall be displayed on the signage.
• No promotional materials from agents, including business cards, flyers, bags, brochures and upcoming events,
will be displayed or distributed at the booths/tables or at the events.
• Agents are not allowed to wear their uniforms and/or logos at Fairs.
• The Canadian institutions that are represented by the local agents or that invite local agents to the fairs/events are responsible for ensuring that the agents fully adhere to these guidelines.
• Each institution is allowed a maximum of 2 representatives from the institution. For each fair, each institution may use at most one agent to assist at the booth. The agent needs to be registered with the Fair organizer at least 2 weeks prior to the events. The agent has access to the coffee breaks, but not the complimentary lunch. Lunch tickets for agents can be purchased with the organizer ($C60 for Hanoi and $C70 for HCMC). For a third participant, if any, the additional cost is $150/person/each city.
CEI Vietnam reserves the right to remove agents from the Fairs if they do not comply with these rules.

Vietnamese Government has put great efforts to controll the pandemic in our country very well, so everything goes back to normal. So, the event will be open to public physically. For the schools whose representatives could not travel at this time, we encourage the option that we provide CEI staff who can assist to connect and translate between them and the fair visitors via platforms like zoom, google meet or skype calls. We used this way for our recent Spring Fair and last November fair and they were really successful.

HYBRID EVENT FLATFORM

We will provide buses to pick you up at the Lotte Hanoi Hotel after the Hanoi Fair and bring you to Noi Bai International airport at 14:30 pm

AIRPORT PICK UP/ DROP OFF AFTER HANOI FAIR

ADDITIONAL ACTIVITIES

• 5,000 copies will be printed and distributed to Fair visitors and visitors to CEI offices
• A5-Size - 148mm (W) x 210 mm (H)
• Full color

ADVERTISING IN FAIR GUIDE AT $300 CAD/ PAGE

SHIPPING OF MATERIALS

Please mark your boxes:
• Printed Promotional Materials Only, No Commercial Value, Not for Resale
• Name of Institutions and events must be clearly marked on at least on 2 sides of the boxes
• Please identify and label the number of all boxes shipped (i.e. 1 of 3, 2 of 3, 3 of 3)
• Customs and taxes: All taxes and duties are the responsibility of the SENDER. Some shipments may take up to 3 or 4 weeks to clear customs. CEI-Vietnam will not be responsible for any shipments that do not clear customs in time for the Fairs.
• CEI-Vietnam also provides local printing service if you do not want to ship your materials to Vietnam
Deadline for materials to arrive: October 19, 2021
• We will also have a Gift Corner at Fairs for all visitors. It would be appreciated if you could send us or bring with you some school give-away items such as stuffed animals, USBs, pens, pencils, notebooks, cups, and other items so we can display at these corners and give them to students at the Fairs.

Ms. HANG TRAN
Administrative Assistant
Canadian Education International (CEI –VN)
Diamond Flower Tower, 5th Floor
1 Hoang Dao Thuy, Thanh Xuan District, Hanoi, Vietnam
Tel: +84 24 73030096 - Cell: +84 973587518
Email: hang.tran@canada-edu.org

HANOI

Ms. PHI HUYNH
Administrative Assistant
Canadian Education International (CEI-VN)
Bao Lao Dong – Nguyen Kim Building, 4th Floor
198 Nguyen Thi Minh Khai, Ward 6, District 3,
Ho Chi Minh City, Vietnam
Tel: +84 28 39305875 - Cell: +84 986095232
Email: phi.huynh@canada-edu.org

HO CHI MINH CITY

The recommended hotels for Hanoi and Ho Chi Minh City are Melia Hotel and other hotels in Ho Chi Minh City. CEI-Vietnam will also send you the hotel booking forms when we receive your Fair registration. Please complete these hotel booking forms and send them to the hotels directly. We can assist you if you have any problems with this.

HOTEL BOOKING

VISA

Please find information on visa to Vietnam at the following link:




Visitors to Vietnam are required to have an entry visa and CEI-Vietnam will send you the letter of invitation when we receive your Fair registration. If you need any assistance in obtaining your visa please contact us.

APPLY NOW

Airfare on Vietnam Airlines from Hanoi to Ho Chi Minh City (one way) is approximately 2.4 million dong for economy class. These fares may change for 2021. It often takes 2 hours and 15 minutes to fly from Hanoi to Ho Chi Minh City and approximately 40–60 minutes from Hanoi Center to Noi Bai airport while from the Ho Chi Minh Airport to downtown takes between 15–20 minutes.

FLIGHTS

Recommended flights from Hanoi to Ho Chi Minh City on November 13, 2021

PROPOSED SCHEDULE

HO CHI MINH CITY
Sunday, November 14, 2021
Venue: Lotte Legend Hotel Saigon
2A - 4A Ton Duc Thang St., Ben Nghe Ward, District 1, Ho Chi Minh City

(The official program will be sent to you by the end of October, 2021)

REGISTER

  •  8:45 – 9:00                 Booth set up
  •  9:00 – 13:00               Fair open to the public
  • 12:00                             End of Fair, Dismantling
  • 12:00                             Buffet Lunch

HANOI
Saturday, November 13, 2021
Venue: Lotte Hanoi Hotel
54 Lieu Giai St., Cong Vi Ward, Ba Dinh District, Hanoi

  •  8:45 – 9:00                 Booth set up
  •  9:00 – 13:00               Fair open to the public
  • 12:00                             End of Fair, Dismantling
  • 12:00                             Buffet Lunch

CONTACT INFORMATION

HO CHI MINH OFFICE:
Bao Lao Dong – Nguyen Kim Building
4th Floor, 198 Nguyen Thi Minh Khai, Ward 6, District 3, Ho Chi Minh City.
T: (84-28) 3930 5875 
Hotline: +84 – 39 910 3104

HA NOI OFFICE:
Diamond Flower Tower
01 Hoang Dao Thuy, Nhan Chinh Ward, Thanh Xuan District, Hanoi
T: (84.24) 3718 5497
Hotline: +84 – 925 035 216

Contact Person:
Mrs. Ngoc Nguyen
E: ngoc.nguyen@canada-edu.org
C: (+84) 985 606 269

OUR TEAM

QUANG NGUYEN 
General Director

Cell: (+84) 918 264121
Email:
quang.nguyen@canada-edu.org

TRAM TRAN 
Director, Student Counseling

Cell: (+84) 903 837910
Email:
 tram.tran@canada-edu.org

NGOC NGUYEN
Director, Communications

Cell: (+84) 985 606269
Email:
ngoc.nguyen@canada-edu.org

BICH NGUYEN 
Director, Operations

Cell: (+84) 909 973120
Email:
bich.nguyen@canada-edu.org

NGOC HOANG 
Director, Hanoi Branch

Cell: (+84) 974 453401
Email:
hoang.ngoc@canada-edu.org